How long should a counselor retain client documentation before it can be disposed of?

Counselors in Maryland are required to retain client records for a minimum period to ensure compliance with legal and ethical standards. The correct retention period is five years after the last date of service. This duration allows sufficient time for any potential legal issues or claims to arise and ensures that the necessary information is available to support any ongoing therapeutic needs or administrative requirements.

This retention period reflects an understanding that while clients may not engage with their counselor for an extended time, past records can be invaluable for various educational, supervisory, or legal reasons, as well as for ongoing treatment should the client return. Therefore, disposing of documentation after five years aligns with best practices while also adhering to the guidelines set forth by regulatory bodies in the field.

While other options suggest shorter or longer retention times, neither aligns with the regulations concerning client documentation for counselors in Maryland. This five-year standard is crucial for maintaining an appropriate balance between client confidentiality and the need for record-keeping.